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The minutes of our first AGM have been posted at http://digitalpoetryarchive.ca/minutes_AGM09 and we're on our way with a Board of Directors and the beginnings of a gameplan.

Please use our new forum discussions: http://digitalpoetryarchive.ca/forum

First order of business: confirm the bank account, get our funding options lined up with a description of our first pilot project, establish good communications habits.

Here is the tentative agenda for our AGM. Feel free to add comments, suggest additions and so on.

Agenda for the First Annual General Meeting
of the Digital Poetry Archive of Canada Society
Date: May 01, 2009 Time 2:00 – 4:00 pm
Room C, The Roundhouse Community Center,
181 Roundhouse Mews, Vancouver, BC V6Z 2W3

Welcome and Introductions
AGENDA
1. Review of society business conducted to date
2. Motion adopt the Society’s Constitution and Bylaws
3. Term of service and responsibilities for elected positions
4. Motion to elect the officers of the society

This meeting was set up by Francis with the two coordinators of the CBC archives in Vancouver. These notes were taken during the meeting.
Those in attendance: Colin Preston (CP), Marie-Helene Robitaille (MH), Francis Mansbridge (FM), Kedrick James (KJ)

We were escorted into the CBC building which is currently under renovation. After introductions and a quick chat we had the following conversation regarding how to go about setting up our archives:

Our first Annual General Meeting of the society will take place at the Roundhouse Community Center in Vancouver on May 01, 2009, from 2:00-4:00. We will be meeting in Room C. I hope you'll book off a bit of time after as well. I'll post a meeting agenda on Monday, but our main goal will be to finalize some business of setting up the society and to lay out our strategic plan for the first year of operation. This is a general public call to all interested in the society and in becoming members as well. Hope to see you there.

Hi Folks,

I am trying to set up a date for the AGM. I have booked the roundhouse community center in Vancouver for May 02, but Francis cannot make it. I need to get a sense if we are able to meet on a Friday, say between 2-4 pm. If so, I'll change the date to May 01. If not, we may need to try for a Sunday. So, perhaps a poll? I will contact all personally this weekend to see if I can find a date that works for everyone. (We need all the directors there to have a quorum.)

The Open Archival Information System (ISO 14721:2003) is an ISO standard written to address a problem like ours: enduring archives of interest to a particular community. It was defined after the problem was addressed by the Consultative Committee for Space Data Systems (that's right, SPACE agencies!).

I suggest that we use this standard as an organising method. I will post the PDF here later, but for now you can get it and read it from the CCSDS website by downloading it directly.

If any are wondering why I've been so quiet for the past few weeks, this is a bit of explanation, and an open invite to my doctoral examination and the reception / party to follow.

Tuesday, March 31, 2009 at 9:00am in Room 200 of the Graduate Student Centre, University of British Columbia.

Reception: 7:00-9:00 pm, 31 March, 4726 Collingwood Street, near the crossroads of Collingwood and 31 Street in the Dunbar area of Vancouver.
BYOB--all are welcome.

What the exam is about...

The Guardian is running a story about how social networking and easy publishing is creating a resurgent interest in poetry. The article also references the Poetry Archive project.

http://www.telegraph.co.uk/culture/books/booknews/4863351/Internet-is-ca...

http://www.poetryarchive.org/